Thank you for considering The Book & Cover for your bookish event! We appreciate our community’s passion for books and the special space that is our bookshop.
EVENT GUIDANCE
Please read before contacting us with any event requests
IN-STORE PRIVATE EVENT REQUESTS
We prefer to host private events at the shop outside of our normal business hours, as our shop is a retail business and our focus is mainly on welcoming our wonderful customers for shopping and community.
After Hours Event Rental [Mon.-Thurs. after 6pm, Fri.-Sat. after 8pm, or Sunday between 9am and 8pm]
$200/hour (your reservation must include any time needed for your setup/breakdown)
Business Hours Event Rental [Considered upon request. Mon.-Thurs. 9am to 6 pm, Fri.-Saturday 9am to 8 pm]
$500/hour (your reservation must include any time needed for your setup/breakdown)
* Purchases made during your private event do count towards your reservation fee. After purchases are made during the event, any remaining fee balance will be paid separately.
Food & Beverage
The Book & Cover is able to offer our standard coffee and beverage service during your private event, sales of which will count towards your fee, but we do not offer additional event catering. If you reserve the space, you can bring in any foods or beverages you’d like to offer your guests.
Event setup/decor
While our shelves are permanent, you are allowed to rearrange other furniture items in the shop for your event, and additional tables, etc. can be brought in. You are required to reset the shop furnishings as part of your event breakdown, and you are expected to do no damage to the shop in the movement of items. You can bring in any banners/bunting/posters etc. for your event to display, but they must be displayed in such a way that they do not cause damage to walls or fixtures.
PRIVATE SHOPPING PARTY WON AT AUCTION
If you have won a private shopping party at The Book & Cover during a charity auction, please email events@thebookandcover.com to arrange your private event!
OFFSITE EVENT REQUESTS
This pertains to pop-up shop requests or offsite book sales for retail or author events at your organization or another venue that is outside of The Book & Cover’s physical location. Requests for offsite events must be made at least two months in advance of your event to ensure we are able to place and receive necessary book orders in a timely manner for you and arrange for staff coverage.
Minimum Guaranteed Sales
As friends of the shop know, the team at The Book & Cover is small but mighty. Therefore, allocating staff time to special orders, event logistics, and physical attendance at an off-site event must provide a practical return on investment for the team.
We require minimum guaranteed sales of at least $500 for off-site event pop-ups. If your event is more than one day, this is a per-day expectation. This anticipates attendance at your event of at least 100 people. If the minimum is agreed upon and not met, the difference must be paid by the event organizer. [For reference, an adult hardcover book typically retails around $32, paperback around $17, children’s hardcover around $20]
LARGE OFFSITE EVENT ORDER REMAINDERS POLICY
There is considerable labor and expense involved in returning leftover stock from an offsite event. Some stock is not returnable at all. If your event requires a large bulk order (more than 300 books), we reserve the right to charge the event sponsor for the shipping cost for returns.
If the event sponsor is willing to purchase leftover stock to do with what they will, we will offer a 40% discount on remainder stock purchased by the event sponsor.
BULK ORDERS WITH NO ONSITE PRESENCE FROM THE BOOK & COVER
If you don’t anticipate your event having the level of sales cited above but still wish to work with The Book & Cover for your event, or if you’d simply like to place a bulk order and/or manage onsite distribution yourself, there are two options:
BULK ORDER, NO RETURNS: The Book & Cover team will be happy to place a bulk purchase order, paid up front, for 20 or more books at a 20% discount with no option of returns. This means your organization would collect the order from The Book & Cover once it is received and would retain any extra stock following the event. Your team can sell books on site, include the price of a book in your event ticket price, or give them out for free, depending on the nature of your event.
BULK ORDER, OPTION TO RETURN: The Book & Cover team will be happy to place a bulk purchase order, paid up front, for 20 or more books at a 10% discount with the option to return any extra stock to The Book & Cover following your event for a refund on the wholesale cost of your purchase minus a processing fee for the cost of shipping. Your team can sell books on site, include the price of a book in your event ticket price, or give them out for free, depending on the nature of your event.
To place a bulk purchase order request, please complete this form at least two months ahead of the date when you’ll need to receive your order. Our team will respond within 14 days.
BULK ORDER FOR PERSONAL BOOK CLUBS
If you are hosting your own book club or facilitating one at your work or another organization, we are happy to help with ordering books as facilitated by your group. You will need to gather payment from each of your book club members, then place one order from The Book & Cover. Once your books arrive, we’ll let you know and you’ll come pick up the copies for distribution. Our bulk discount (see “Bulk order, no returns” above) for 20 copies or more applies, since we will not process returns as you’ll be paying for all copies up front.
AUTHOR EVENT REQUESTS AT THE BOOK & COVER
Authors should first contact The Book & Cover through our Author form, which allows for authors to pitch their books for stock at the shop.
If you are reaching out to request that The Book & Cover host an onsite author event at The Book & Cover, please complete this form, and if we believe the event is a good fit for our team we’ll respond to your request within 14 days.